Best wishes from WRSA for a happy and productive 2020!
Many of you already made your reservations for the upcoming 2020 WRSA/PRSCO Joint Meeting at the Hilton Hawaiian Village in Waikiki Beach.
I strongly recommend you to make a reservation for the hotel rooms at the Hilton Hawaiian Village in Waikiki, Hawaii as soon as you finalize your travel plan.
To help you, WRSA wants to highlight the following points about your accommodation at Hilton Hawaiian Village in Waikiki Beach.
1. By STAYING in the Conference Hotel, participants are helping each other to reduce the average room rate and the cost for the meeting
WRSA committed a minimum number of room nights to the conference hotel (Hilton Resort Hawaiian Village in Waikiki). In return, WRSA gets free access to the meeting spaces and the discounted daily room rates for our participants. If we do not meet the minimum room nights, we will be charged for the meeting spaces and can be required to pay room charges if our group fails to fill the contracted minimum room nights. That would cause us to raise the conference registration fee for future meetings. By staying in the conference hotel, we are helping each other to reduce the overall cost of the meeting and the negotiated room rate with the hotel.
That is why the participants for 2020 WRSA/PRSCO meeting staying at the conference hotel get the $160 discount for registration.
2. The negotiated room rate for our members and participants is very competitive—and the Daily Resort Fee is “OPTIONAL,” not mandatory, as it would be if you do not book using our special rate.
As of today, according to the online hotel reservation sites, such as “Hotels.com” and “Kayak.com”, the comparable hotels and resorts in Waikiki have a daily rate over $250, compared to our negotiated room rate at the Hilton, $229/night (plus applicable taxes). Additionally, the resort charge is “OPTIONAL” at a discounted rate of $20 per night, compared to the mandatory $45 to $50 per night for most of the hotels and resort in Waikiki. If you book through third-party online reservations services, you will pay the daily resort fee of $50 at Hilton Hawaiian Village, Waikiki. Again, the resort charge is “OPTIONAL” and you do not need to pay unless you plan to use basic guest internet access (up to 2 devices), Hawaiian cultural activities, and outdoor morning exercise classes. The hotel has agreed to honor our special room rate three days prior to and following our meeting (Mar 18th through Mar 21st), based on availability.
3. Daily Parking Fee is $49 for visitors and commuting is not a good idea!
Parking at the Hilton Resort Hawaiian Village will be $49 for 5 hours or more. Parking, in general, is extremely expensive in Waikiki and Honolulu in general. Also, commuting to the conference hotel in Waikiki during the morning and evening rush hours can be very congested.
4. Most importantly, all of us will be in Hawaii for sharing and discussing interesting ideas not only in the meeting rooms, but also at the lobby, bars, and even in elevators!
We are excited to meet old and new friends and colleagues for the 2020 WRSA/PRSCO Joint Meeting in Hawaii. We will meet them officially in the plenary and breakout sessions by topics. However, WRSA always encourages informal scholarly interaction and collegiality that extends beyond the official conference activities! You will expand opportunities for yourself and others to make new friends and get to know colleagues better by staying in the conference hotel, so, again, we offer a lower conference registration fee for all who do so.
HOW TO RESERVE YOUR ROOM:
Rooms may be reserved via this link (https://www.hilton.com/en/hi/groups/personalized/H/HNLHVHH-BEW-20200312/index.jhtml?WT.mc_id=POG) or by calling 808-949-4321 and asking for the Western Regional Science Association (WRSA 2020) group rate.
Please note: after February 21, 2020, or as soon as our block fills, the hotel will no longer honor our special room rate! So be sure to book early!
Students wishing to minimize costs by sharing a room: please feel free to contact me via email.